Privacy Policy
Viviscent Wellness Foundation (we, our, or us) respects your privacy. This Privacy Policy explains how we
collect, use, disclose, and protect information when you visit our websites, enter a sweepstakes, donate, or
communicate with us.
This policy applies to vwfsweepstakes.org and our related pages that link to this policy.
Effective date: January 1, 2026
Information we collect
We may collect information you provide directly, information collected automatically through your device and
browser, and information from service providers that help us operate the site.
- Personal information: Name, email address, mailing address, phone number, date of birth where needed for eligibility, and sweepstakes entry details.
- Transaction and donation information: Records of purchases or donations, confirmation details, and related metadata. Payment card data is processed by third party payment processors. We do not intentionally store full payment card numbers.
- Technical information: IP address, device identifiers, browser type, operating system, referral pages, pages viewed, and approximate location derived from IP address.
- Communications: Messages you send through contact forms, email, SMS, or other channels, and our responses.
How we use your information
We use information for the following purposes:
- Operate, maintain, and secure our website and services
- Process sweepstakes entries, administer drawings, verify eligibility, and notify winners
- Provide customer support and respond to questions
- Maintain compliance, audits, and required recordkeeping
- Detect and prevent fraud, abuse, chargebacks, and unauthorized activity
- Improve site performance, content, and user experience
- Send administrative messages about entries, rules updates, or program operations
How we share your information
We do not sell your personal information. We may share information in limited situations:
- Service providers: Vendors that help with hosting, email, forms, payment processing, analytics, compliance support, and sweepstakes administration. They may access information only to perform services for us and must protect it.
- Legal and compliance: Regulators, law enforcement, or other parties when required by law, subpoena, court order, or to protect rights, safety, and the integrity of the sweepstakes.
- Business operations: Internal staff and authorized contractors who need access for operations, compliance, auditing, and security.
- Public information: If you are a winner, certain information may be disclosed as required by law or as described in the Official Rules, including a winners list process.
Cookies and analytics
We may use cookies and similar technologies to operate the site, remember preferences, help prevent fraud, and
understand site usage. You can control cookies through your browser settings. If you disable cookies, some site
features may not function properly.
Data retention
We keep information for as long as necessary to operate the sweepstakes, comply with legal obligations, resolve
disputes, enforce agreements, and maintain required records. Retention periods may vary based on the type of
data and the purpose for which it was collected.
Data security
We use administrative, technical, and physical safeguards designed to protect information from unauthorized
access, disclosure, alteration, or misuse. No online system is completely secure, and we cannot guarantee
absolute security.
Your rights and choices
Depending on where you live, you may have rights related to your personal information. These may include:
- Request access to personal information we hold about you
- Request correction of inaccurate information
- Request deletion where legally applicable
- Opt out of certain non essential communications
We may need to verify your identity before responding to certain requests. Some data may be retained as
required for compliance, fraud prevention, or recordkeeping.
Third party links and services
Our website may link to third party sites or use third party services. We are not responsible for the privacy
practices of external sites. Review the privacy policies of any third party service you use.
Children’s privacy
Our services are not directed to children under 13. We do not knowingly collect personal information from
children under 13. If you believe a child has provided personal information, contact us so we can take
appropriate steps.
Updates to this policy
We may update this Privacy Policy from time to time. We will post the updated policy on this page and update
the effective date.